If you’re organizing a large event or convention, we have more information and advice for you on our Organizer Help page.

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Create an event

To make a meetup, tap the Events tab and then the calendar icon at the bottom. This will open a dropdown menu where you can select Meetup. Create an event directly from your group page to skip the first step.

If you are creating a large event or convention, we will manually upgrade your event after you have set it up.

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You’ll have to fill in some information before you can create the event.

Posting to (optional): This allows you to post the event to a particular group if you wish.
Image (optional): You can add an image to your meetup by tapping Upload and then selecting your source from the menu.

<aside> <img src="/icons/info-alternate_yellow.svg" alt="/icons/info-alternate_yellow.svg" width="40px" /> The best banner image has a ratio of 2:1 and a width of 1000px+.

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Hosts: You can choose to host the event with the group you’re posting the event to if you are an admin of that group.

You can remove yourself as a host by tapping the X or remove yourself from the attendee count so you aren’t taking up a space.

This is also where you’ll be able to add co-hosts to your event.

Event name: Add a name for your event. This might be a group name, a type of game title (Party Game Night), a specific game title (Werewolf Night), or whatever else makes sense for your event.
Event description (optional): You can add a description to your event to further explain what the event will entail and give any other important information to potential attendees.
Date and time: You can adjust the date and time or plan the event without specifying a date and time.
1. Let people know when it’s time to go by adding an end time.
2. [Aftergame+] Create a repeating event by tapping Repeat event and choosing the frequency and end date.
3. Choose what time zone to set the event in. The default is your current time zone. When you or attendees plan games for this event, the games will be planned in the time zone you set regardless of their current time zone.
**Location:** You must add a location to any public event that includes a street address (The Usual Place or Our house won’t work). Tap Where is it? and select from your list of locations or create a new one. Alternatively, you can host a virtual event and add an event link.

If you do select a location with a nickname, you’ll need to attach a street address to it by tapping + Connect address and entering the details.

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Address visibility: Once you choose an address, you can decide who can see it, showing the full address to everyone, attendees only, or no one.
Tickets: Choose how you want to deal with tickets for your event. ****a. Not required b. On Aftergame - You can join the ticketing beta here. Learn more about how ticketing on Aftergame works. c. Managed externally - Paste in a link to your tickets.

Attendee limit: This tells you how many people your event supports. If you want a higher limit, you can subscribe to Aftergame+. If you are already subscribed and still need a higher limit, you can contact us to upgrade to a large event.
1. Waitlist [Aftergame+]: You can enable the waitlist to allow people to indicate that they’d like to join if someone cancels. The waitlist is ordered by the first to the last to join. When a spot is freed up, the next person on the waitlist will be set to "Reserved" rather than "Going", which still holds their seat but requires a response.
Who can see it?: Give ****your meetup public, group, or private visibility.

<aside> <img src="/icons/report_yellow.svg" alt="/icons/report_yellow.svg" width="40px" />

The group setting is only available when you’re planning an event in a group.

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1. Control timing: If you tick this box, you’ll see the option to set a date and time for the event to become visible to your chosen audience. This allows you to set up the event in advance, plan some games (which can have their own timings applied), and make sure everything is ready before launching your event.
Confirm to apply the timing controls.

When an event changes from Private to Group or Public, a notification will be sent to group members that a new event has been added.

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Who can join?: Set who can join your event. It could be Open, available to Group members, or Invite only.
1. Control timing: If you tick this box, you’ll see the option to set a date and time for the event to open (allow people to RSVP) and a date and time for the event to close (no more responses will be taken).
Confirm to apply the timing controls.
More settings: Specify how players can interact with your event.
1. Allow attendees to plan games that will show up on the schedule for anyone to join. If untoggled, attendees can still plan to play games but the games will be private and won’t show up on the full event schedule, only their personal schedules.
2. Allow attendees to start discussions on your event page and planned games. If untoggled, attendees can still comment on any discussions admins start.
3. Allow attendees to invite other players. If untoggled, only hosts and admins will be able to invite people to the event.
4. Allow attendees to invite guest players or bring a +1. If untoggled, each person attending needs an Aftergame account.

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We suggest untoggling “Invite anonymous +1s” with care, as the +1s will often include peoples’ kids or others unlikely to have an account of their own.

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Tap Create at the top to create your meetup. You can edit event details later on if things change.

Once your meetup has been created, you can manage it in various ways; invite friends, plan games, and more.

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